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Using the Collections

  • Researchers must sign in each day when entering the reading room.
  • Food and beverages are not allowed in the reading room.
  • Laptops, paper, and pencils may be taken into the reading room.
  • Please leave backpacks/bookbags, cell phones, coats, purses, and other personal materials in the space provided outside the reading room.
  • If working in a group, please keep your volume level low out of courtesy to the other researchers.
  • White cotton gloves will be provided for handling photographic materials.
  • Use of a digital camera to photograph materials is allowed with staff permission.
  • Research materials must remain in the reading room at all times.
  • Handle research materials carefully. Please do not lean, write on, fold, or other actions that may cause damage to the materials.
  • Research materials are to be maintained in the order in which they are received by the researcher. Do not attempt to alter the arrangement of items within folders. Please notify the staff immediately if you discover any material that is out of order, missing, or damaged.
  • Only 1 box at a time is allowed on the table. Use only 1 folder at a time from the box.
  • All photocopying and scanning is done by staff. Flags will be provided for marking pages to be photocopied or scanned. Copying may be prohibited due to donor restrictions, copyright law, or condition of the item(s).

Application to Use Materials


Researchers may take photographs of collection materials for research purposes only, based on the physical condition of the materials, copyright law, donor restrictions, and reading room rules. Photographs are meant to alleviate photocopying and supplement note taking, not to create a complete personal copy.
Digital Camera Permission Form


Albertsons Library, Special Collections and Archives offers scanning and photocopying of select materials. Fees are subject to change.

  • Scans can be emailed, placed on CD ($1.00), copied to a personal thumb drive, or sent file sharing sites such as Dropbox or Google Drive. A staff member may limit the transfer type.
  • Delivery time can vary based on quantity and availability of equipment.
  • Staff reserves the right to limit the number of scans per patron.
  • Staff will not scan items if it will cause damage to the material.
  • Researchers are responsible for complying with copyright law (Title 17 U.S. Code).
  • Requests pertaining to athletics may need approval from Trademark Licensing and Enforcement, Office of General Counsel. There may be additional charges.
  • Each request for publishing is approved by the Head of Special Collections and Archives. Fees vary based on content and purpose for publishing. Please send all publish requests to with explanation of the project.
  • Taxes may apply to some requests.

Scanning and Copying
Photocopy: $0.15 per page
Low-res PDF copy: $0.15 per page
High Res scan: $2.00 per image
Transfer to CD: $1.00
Mailing charge: $5.00
Requests over 100 copies/PDF scans will incur an additional $15/hour charge
Requests over than 25 image scans will incur an additional $15/hour charge ($4.00 per image)
Reproduction services do not include permission to publish. A separate request is required.

Visual Reproduction
DVD to DVD duplication: $10.00 per DVD
VHS or 3/4″ tape to DVD: $30.00 per DVD.
16mm film to DVD: $75 per reel (limit four reels per month per patron)
Reproduction services do not include permission to publish. A separate request is required.
Reproductions may take up to one month to complete.

Audio Reproduction
CD to CD duplication: $10 per CD
Cassette tape to CD: $30 per CD
Reel to reel, record album to CD: $60
Reproduction services do not include permission to publish. A separate request is required.
Reproductions may take up to one month to complete.

Boise State Faculty, Staff, Students: $10 free per academic year.

Photocopy and Scan Fee Schedule

Scan Request Form

  • Copyright laws (Title 17, US Code) apply to all scans and copies.
  • Scanning may be limited by copyright and digital marks may be added to images.



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